General Examination Regulations

 

In accordance with Article (17) item (5) of the foundation ordinance 2008 of the Nile College, the Academic Board issued these regulations:

 

1\ Eligibility to enter semester & final examinations:

  • The student must satisfy the attendance requirement of at least 75% of the approved courses and training periods.
  • Practical, field work portfolios and assignments must be completed and submitted.
  • All fees must be paid before students are allowed to sit for final examinations held at the end of each semester.
  • A student who is required by the Academic Board to discontinue for academic reasons is allowed to sit as an external student once at the end of the first or second year only and the student shall sit for all the subjects of that year.
  • A student who is required to discontinue during subsequent years may be allowed to sit as an external student for only one chance. Any other chances are left to the discretion of the Academic Board.
  • An external student is required to sit for all the courses in the final examination immediately following the one he/she sat for
  • An external student who passes 50% or more of the credit hour equivalents shall be eligible to sit for a supplementary examination.

 

  1. 2. The Examiners:
    • All examiners shall be approved by the Academic Board or by the Dean on behalf of Academic Board at least one month before the date of the examination.
    • There shall be one external and one or more internal examiners for each course in the phase and final examinations.
    • The academic status of the external examiner should not be less than associate professor in the basic sciences.
    • In the clinical departments the external examiner should have no less than ten years experience after specialization.

 

  1. 3. Examination Schedules:
  1. Final course examinations shall be held at the end of each semester.
  2. Examinations for continued courses shall be scheduled at least two weeks before the final examination.
  3. Examination time-tables shall be drawn by the examinations committee and submitted to the Dean at least two month before the date of the examination.
  4. All examination time-tables shall be approved by the College Board or by the Dean on behalf of the Academic Board.
  5. Examination time-tables shall be announced at least four weeks before the dates of examination.

 

4\  Promotion:

  1. End of semester examinations are considered final for completed courses of that semester or counted as part of the continuous assessment for courses that continue for more than one semester.
  2. Phase or final examinations may contain up to 25% of course material of previous semesters.
  3. To be promoted to the following year or phase the student must pass all the final examinations of both semesters.
  4. In special cases a student may be asked to take an oral examination.

 

5\  Supplementary & substitute examinations:

  1. To be eligible for entry to the supplementary examination, a student must have passed at least half the courses of that academic year.
  2. All supplementary and substitute examinations for semester I & II shall be held once at the end of each academic year at least one month after the final examinations of the second semester.
  3. A student who absents himself/herself from taking part or all of an examination, without prior notification of acceptable reasons, will be considered to have failed in that examination and will not be allowed to sit for a substitute examination.
  4. Students must pass all supplementary and/or substitute examinations before promotion to the next phase or academic year.
  5. Students who are banned for not paying all prescribed fees will be considered as failed and will be eligible for supplementary according to the regulations for supplementary examinations.

 

6\ Clearance examination:

  1. Students who are banned for not paying all prescribed fees will be considered as failed and will be eligible for supplementary examination according to the regulations for supplementary examinations.
  2. First –year students are not eligible for clearance examination or ‘External student’ status.
  3. At the discretion of the academic board. A student who ends up with only one failed supplementary examination at the end of year may be allowed to set for a clearance examination provided that the student had shown satisfactory performance otherwise.
  4. The students who write substitute examination are eligible for supplementary examination in the subject/s they failed to pass, conditional on the following:
    1. The student must have passed no less than 50% of the assigned subjects.
    2. The examination is to be taken at the earliest available chance.
  • The student is not eligible for a clearance examination.

 

7\ Repetition:

  1. A first year student who fails 75% or more of the combined semester I & II courses will be advised to discontinue.
  2. A 1st year student who fails in more than 50% of the courses shall repeat the year.
  3. A student who fails in more than 50% of the courses of a subsequent year shall repeat the year.
  4. A student, who repeats the year, is required to attend lectures and practical sessions and to sit for all the courses of both semesters.
  5. A student who fails in one supplementary examination and is not eligible for a clearance examination shall repeat the year unless it is otherwise decided by the Academic Board for a given course.
  6. A student will not be allowed to repeat a year more than once in the first three years of a six year programme or the first two years of a programme of a lesser duration.
  7. First year students of medicine, required to discontinue on academic bases, shall not be allowed to register for the external examination (Academic Board Meeting -39: 1/10/2015.

 

  • Evaluation of examination results for the continuous subjects of the fifth year medicine in the four main clinical subjects (medicine, pediatrics, surgery and obs & Gyna) :-
  1. To be promoted to the sixth year, Fifth year students are required to score either 40% in each examination on the four main clinical subjects, or obtain 45% in the average score of those courses.
  2. This decision shall be applied as of the end of the academic session 2016 – 2017 (Academic Board Meeting – 41).
  3. Sixth year students of medicine who fail in supplementary examination in one or more subjects shall be asked to repeat the year.
  4. Repeaters in sixth year failing in one or more subjects are allowed to re sit for an examination only in the subject or subjects they have failed, in the nearest time scheduled for those examinations (Academic board meeting – 41).
  • Evaluation of results in continuous assessment courses for sixth year medicine:-
  1. 30% from the performance in the first semester.
  2. 70% from the performance of the second semesters.

 

8\ The Final Examination:

  • Candidates may have to satisfy the examiners in the theory, clinical and practical parts of the examination independently.
  • All supplementary examinations for the final degree subjects will be held within 3 months following the final year examination.
  • The special regulations for all degrees and diplomas will state the timing and form of the final examination, as will as any subject – specific conditions.

 

9\ The scoring & grading systems:

  • Final scores, grades & prizes should be approved by the Academic Board on recommendation of examination committee.
  • The scoring system shall be criterion referenced.
  • Continuous assessment should receive 20 to 30% of the total marks for any given course.
  • Distribution of marks between the theory & practical should be weighed by each department according to the objectives of the course & approved by the Academic Board upon the recommendation of the curriculum committee.
  • The final scores of all courses shall be reported to the registrar’s office out of 100 and to the academic Board as grades.
  • All scores shall be approximated to whole digits with no fractions
  • Results shall be presented to the Academic Board in the forms of grades A, B+, B, & C for students who pass the examination and F for those who fail.
  • The transcript of the degree will show only the grade & score equivalent to the grading system.

 

10/The grading system and equivalent scores are:

A   = Distinction: 80% and more-
B+ = Very good: 70 – 79%
B   = Good: 60-69%
C   = Pass. 50 – 59%
F   = Fail: less than 50%

 

11\ Revision of examination results:

  • Student may request revision of the results of the examination in subjects she/he believe not be representative of her /his performance.
  • Application for the purpose of the revision must be made to academic affairs within 3 days of the announcement of the result.
  • The filled education forms, an none – refundable fee for each result, are to be submitted to the academic secretary.
  • The academic secretary appoints a committee of three staff members, two of whom are relevant to the subject of examination, for the purpose of revision of the result/s. this committee is to submitted it is report to the academic secretary within three days of its appointment.
  • The findings of the revision are to be reviewed and ratified by the academic board, or by the dean on behalf of the academic board.
  • Following ratification of the revision, the student is to be informed of the findings, and a copy is to be attached to the student’s and class files future references.
  • The findings reached by the revision process are to be conveyed by the academic secretary to each of the examinations and curriculum committees for the purpose of studies and prevention of repeat errors.